UK Transition - Operator Requirement Steps

From January 2021, the following new requirements will need to be completed to ensure your freight will continue to flow on EU routes to and from Great Britain.

customs

STEP 1

Arrange relevant import and export customs declarations or ensure your customer has done this.

Our customs clearance partner CustomsLink can help with this.

ssd hauliers

STEP 2

Submit your own Safety and Security Declaration. THIS IS THE HAULIER'S RESPONSIBILITY.

Find out more

GMR

STEP 3

At least 2 hours before shipment, ensure that all relevant reference numbers have been combined into your one single GMR (UK) and equivalent EU reference number (for example, Envelope code for France, PBN for Ireland).

KAP

STEP 4

If you are an HGV over 7.5 tonnes and leaving Great Britain via Eurotunnel or the port of Dover, complete the 'Check an HGV is Ready to Cross the Border' questionnaire. Upon successful completion, you will then be issued with a Kent Access Permit (KAP). Failure to apply for a KAP may result in a £300 fine or being turned away.

check-in

STEP 5

The driver needs to produce these reference numbers at check in. Please allow plenty of extra time for check in processing. Drivers will NOT be permitted entry to the terminal if they do not have the reference numbers.

customs status

STEP 6

Whilst on board the ferry, obtain your relevant customs status. Look for the green or orange indicator when disembarking. Follow the correct lane upon departure from the ferry.

Please Note - Vehicles carrying animal or plant products are subject to sanitary or phytosanitary controls. You may have extra steps to complete.

OPERATOR SPECIFIC REQUIREMENTS

Additional requirements apply for the following operators. Click the operator name for detailed information.

Eurotunnel Freight logoThe driver will need to present his documents for scanning at the Pit Stop. In France the Pit Stop is situated prior to check in; in the UK it is located after.

Eurotunnel VPYou will need to submit your GMR and Envelope Codes to Freightlink at least one hour prior to arrival at the terminal in order to be permitted access.

You will also need to supply a driver’s mobile number at the time of booking. The driver will then be sent an SMS message detailing if his customs status is Green or Orange. The driver must then follow the appropriate signs upon exit.

Stena Line logoIt will be mandatory for both Dutch export and import documents to be pre-notified via the Portbase service. This might be done by your Customs agent or your customer, however, if that has not been done, the driver will be unable to access the terminal.

Additional customs information relating to the Safety & Security Declarations must be submitted to Freightlink prior to check in.

Stena Line logoBrexit Procedures Irish Sea - Detailed Version (PDF) - this explains each part of the process in more depth

P&O Ferries logo

For crossings to and from Rotterdam it will be mandatory for both Dutch export and import documents to be pre-notified via the Portbase service.

For crossings to and from Zeebrugge it will be mandatory for both Belgian export and import documents to be pre-notified via the RX Seaport service.

This might be done by your Customs agent or your customer, however, if that has not been done, the driver will be unable to access the terminal.

Additional customs and consignment information relating to the Safety & Security Declarations must be submitted to Freightlink prior to check in.

CLdN logo

For crossings to and from Rotterdam it will be mandatory for both Dutch export and import documents to be pre-notified via the Portbase service.

For crossings to and from Zeebrugge it will be mandatory for both Belgian export and import documents to be pre-notified via the RX Seaport service.

This might be done by your Customs agent or your customer, however, if that has not been done, the driver will be unable to access the terminal.

Additional customs and consignment information relating to the Safety & Security Declarations must be submitted to Freightlink prior to check in.

DFDS logoIt will be mandatory for both Dutch export and import documents to be pre-notified via the Portbase service. This might be done by your Customs agent or your customer, however, if that has not been done, the driver will be unable to access the terminal.

Additional customs and consignment information relating to the Safety & Security Declarations must be submitted to Freightlink prior to check in.